Managing Public Housing Maintenance-Participant Guide

Participant Guide - Managing PH Maintenance

Pdf Summary

The "Managing Public Housing Maintenance Programs Participant Guide" provides a comprehensive overview designed for public housing authorities (PHAs) to effectively manage maintenance programs. The guide is structured into modules focusing on various aspects of public housing management. 

<strong>Module 1 - Asset Management Model</strong>: Introduced by HUD in 2007, this model was based on recommendations from a 2003 Harvard Cost Study. It involves project-based budgeting, accounting, and management, requiring structural adjustments within PHAs to improve financial handling and maintenance operations.

<strong>Module 2 - PHAS & NSPIRE</strong>: The Public Housing Assessment System (PHAS) scores PHAs based on management, financial, capital, and physical assessment subsystems. The latest NSPIRE standards, effective from July 2023, necessitate that PHAs inspect units annually and address deficiencies promptly, focusing on ensuring safety and habitability.

<strong>Module 3 - Maintenance Operations</strong>: Emphasizes the importance of a comprehensive maintenance plan detailing routine, emergency, and preventative maintenance strategies to reduce vacancy losses. Efficient unit turnover is crucial for improving occupancy rates.

<strong>Module 4 - Procurement</strong>: Highlights the importance of training staff on procurement regulations to ensure compliance and maintain competitive integrity. Section 3 preferences are also discussed, directing employment opportunities to low-income residents.

<strong>Module 5 - Budget</strong>: Focuses on the creation of an effective maintenance budget, taking into account past expenses and future projections for personnel, materials, and extraordinary maintenance needs, and the role of Capital Funds in enhancing the physical condition of housing units.

The guide also provides strategies for improving REAC scores, such as maintaining properties in inspection-ready condition and prioritizing safety repairs. It concludes with a discussion on conducting quality inspections, documentation practices, and innovative ideas for maintenance management.

Keywords

Public Housing Authorities

Asset Management Model

PHAS

NSPIRE standards

Maintenance Operations

Procurement regulations

Maintenance budget

Capital Funds

REAC scores

Quality inspections