Procurement and Contract Management-Answer Key

Answer Key - PPT slides

Pdf Summary

The document provides case scenarios to determine the most suitable contract type for specific situations and identifies ethical dilemmas with suggested resolutions.

<strong>Contract Type Selections:</strong>

- <strong>Case 1:</strong> A high-rise project loses heating during a cold spell with limited contractors available. <strong>Contract Type:</strong> Time & Material. This flexibility addresses urgent repairs without a set bid.

- <strong>Case 2:</strong> A large LHA requires off-site financial training for 10-15 finance staff. <strong>Contract Type:</strong> Cost plus fixed fee. This suits multi-component services with consultant negotiations.

- <strong>Case 3:</strong> A HA needs fluctuating security services over two years, adjustable based on need. <strong>Contract Type:</strong> Indefinite Quantity. This flexibility accommodates variable security personnel requirements.

<strong>Ethical Dilemmas and Resolutions:</strong>

1. <strong>Investment and Lunch Meetings:</strong>
   - <strong>Situation:</strong> An officer’s friend secures a contract while occasionally treating the officer to lunch.
   - <strong>Dilemma:</strong> Potential conflict of interest.
   - <strong>Resolution:</strong> Discontinue accepting lunches to prevent perceived bias.

2. <strong>Evaluation Committee and Gift Offer:</strong>
   - <strong>Situation:</strong> A prospective consultant offers the officer exclusive sports tickets.
   - <strong>Dilemma:</strong> Temptation may influence impartiality.
   - <strong>Resolution:</strong> Reject the offer as it's inappropriate and presents a conflict of interest appearance.

3. <strong>Family Employment in Contractor Work:</strong>
   - <strong>Situation:</strong> A contractor employs the officer’s visiting brother.
   - <strong>Dilemma:</strong> The officer's judgment might be questioned.
   - <strong>Resolution:</strong> Disclose the relationship and request reassignment of the contractor to another officer to avoid conflicts.

The document effectively outlines how to choose contract types and maintain professional integrity by managing potential conflicts of interest.

Keywords

contract types

ethical dilemmas

time and material

cost plus fixed fee

indefinite quantity

conflict of interest

professional integrity

case scenarios

resolution strategies

contractor relationships