Procurement and Contract Management-Answer Key

Answer Key - Case Study Combined
Pdf Summary
The document provides details on various case studies involving procurement and contract management scenarios within housing authorities, addressing issues such as bidding procedures, cost analysis, selection processes, and contract administration. 

<strong>Case Study #1</strong> focuses on a sealed bid for chain-link fences. The Dealer's Choice HA structured an Invitation for Bids (IFB) with a base bid and alternate bids. After a fire affected Site 1A specs, there was a debate on whether to amend the IFB or deal with changes post-award. ACE Fencing was awarded the contract for offering a lower price under budget constraints.

<strong>Case Study #2</strong> explores cost analysis. Can Doit Consultants submitted a proposal for management assessment at a Public Housing Authority, emphasizing labor costs, travel expenses, overhead, and profit marginal analysis.

<strong>Case Study #3</strong> involves evaluating RFP proposals, determining competitive ranges based on technical merit and proposed costs, where EXP had the highest technical score but NKT offered a lower bid.

<strong>Case Study #4</strong> discusses architect/engineer contracting methods. The LHA processed the RFP by negotiating a reduced price from the highest qualified firm, consistent with state law allowing negotiation for fair compensation.

<strong>Case Study #5</strong> involves a noncompetitive contract. Cedar Knolls HA justified a noncompetitive award for HAL, Inc., citing familiarity with the existing system, urgency due to a HUD report, and cost efficiency.

<strong>Case Study #6</strong> deals with shortcomings in the statement of work for an elevator maintenance contract, identifying the need for specificity to avoid cost overruns and operational misunderstandings.

<strong>Case Study #7</strong> focuses on procurement specifications, raising concerns about sole-sourcing without alternatives or cost verifications.

<strong>Case Study #8</strong> examines the challenges faced in goods receipt and inspection, highlighting the need for procedural changes to prevent payment issues and contractor disputes.

<strong>Case Study #9</strong> details contract administration, specifically change orders for repairs and material upgrades in housing units, emphasizing the importance of independent cost estimates and thorough cost analysis to ensure reasonable pricing. 

Each case presents unique issues and proposed solutions, emphasizing the importance of thoroughness, adherence to regulations, and strategic decision-making in procurement processes.
Keywords
procurement
contract management
housing authorities
bidding procedures
cost analysis
contract administration
RFP proposals
noncompetitive contract
statement of work
change orders