Procurement and Contract Management-Answer Key

Answer Key - PPT slides

Pdf Summary

The document outlines scenarios involving contract type selection and ethical dilemmas, providing solutions and recommended actions.

<strong>Contract Type Scenarios:</strong>

<strong>Case 1:</strong> A high-rise project loses heat during a severe cold spell on Christmas Eve. The LHA’s maintenance staff cannot fix the issue, and only one heating contractor is available without demanding high fees. Solution: <strong>Time & Material</strong> contract type, as it allows flexibility for uncertain work scope during emergency repairs.

<strong>Case 2:</strong> An LHA requires a two-day off-site training session on HUD financial management changes for 10-15 finance and accounting staff. Qualified consultants are available for the job. Solution: <strong>Cost Plus Fixed Fee</strong> contract type ensures covering training costs while compensating the consultant fairly.

<strong>Case 3:</strong> Due to increased crime, a HA requires security services with varying needs over a two-year period. Solution: <strong>Indefinite Quantity</strong> contract type, allowing flexibility in demand and budget constraints.

<strong>Ethical Dilemmas:</strong>

1. <strong>Friendship with a Contractor:</strong> The ethical dilemma of lunches with a friend whose locksmith business secured a contract through another officer in the same office suggests an appearance of a conflict of interest. Solution: Discontinue accepting lunches to maintain professional integrity.

2. <strong>Approached by a Consultant:</strong> During an evaluation process, a consultant offers you desirable sports tickets, posing a potential conflict of interest. Solution: Recognize the offer as inappropriate and avoid accepting gifts that may compromise the evaluation process's integrity.

3. <strong>Family Employment in a Contractor's Firm:</strong> Your brother is employed by a contractor whose contract you manage, raising concerns about conflict of interest. Solution: Disclose the situation to supervisors and seek re-assignment of the contractor's administration to another officer if possible.

The document emphasizes maintaining integrity, transparency, and fairness in professional situations.

Keywords

contract type selection

ethical dilemmas

Time & Material

Cost Plus Fixed Fee

Indefinite Quantity

conflict of interest

professional integrity

transparency

fairness

emergency repairs