Procurement and Contract Management-Answer Key

Answer Key - PPT slides

Pdf Summary

The document outlines cases where appropriate contract types need to be determined, as well as scenarios involving ethical dilemmas. 

In the contract type identification cases:
1. <strong>Case 1</strong> involves an urgent heating system repair needed during a cold spell on Christmas Eve. With limited contractor availability, a <em>Time & Material</em> contract is chosen to accommodate the emergency nature and unpredictable scope of work.
2. <strong>Case 2</strong> describes a large housing authority (LHA) needing a two-day training session, requiring an off-site location and qualified consultants. A <em>Cost plus Fixed Fee</em> contract is suitable to cover the agreed-upon expenses and compensation for expertise.
3. <strong>Case 3</strong> deals with a fluctuating need for security guard services based on crime levels and budget constraints. An <em>Indefinite Quantity</em> contract fits the requirement for varying quantities and shifting service demands over a two-year period.

The ethical dilemmas presented are resolved by recognizing conflicts of interest:
1. In the first situation, a longstanding friendship with a contractor who has been awarded a contract and offers lunch leads to an appearance of a conflict of interest. The resolution suggests discontinuing the lunches to avoid impropriety.
2. The second scenario involves a consultant offering football tickets during a sensitive evaluation process, posing an ethical issue due to the potential influence on the evaluator's judgment. The recommended action emphasizes rejecting any gifts to eliminate bias risk.
3. The third case highlights the potential for an appearance of impropriety when a relative is hired by a contractor. It suggests disclosing the relationship and possibly reallocating contract responsibilities to maintain integrity and prevent any conflict.

Overall, these scenarios emphasize the importance of maintaining transparency, avoiding conflicts of interest, and ensuring ethical standards in contract management and personal conduct.

Keywords

contract types

ethical dilemmas

Time & Material contract

Cost plus Fixed Fee contract

Indefinite Quantity contract

conflict of interest

transparency

contract management

personal conduct

integrity