Procurement and Contract Management-Presentation - Procurement and Contract Management

Presentation - Procurement and Contract Management

Pdf Summary

The document outlines a comprehensive training program by the National Association of Housing and Redevelopment Officials (NAHRO) dedicated to procurement and contract management, especially for officials involved in affordable housing. It highlights the fundamental principles and rules essential to procurement processes, focusing on compliance, fair bidding, and ensuring quality work. The training is tailored to different roles within housing authorities, including procurement staff, contract administrators, property managers, and executive directors. <br /><br />Key objectives of the training are to provide a basic understanding of procurement, share tips on promoting fair and competitive practices, and ensure proper documentation and quality in contract administration. The training also emphasizes the importance of planning, budgeting, and adhering to Federal and local regulations, including Section 3, which mandates prioritizing low-income persons in job and economic opportunities associated with HUD assistance.<br /><br />Basic procurement rules stress the need for awarding contracts to only responsive, responsible, and qualified vendors, maintaining records, and ensuring fair competition. Adherence to specific federal clauses is required, with emphasis on rules like those in 2 CFR 200, which outline administrative requirements for procurement.<br /><br />Different procurement methods discussed include informal and formal methods such as micro-purchases, small purchases, sealed bids, competitive proposals, and non-competitive proposals. Each method comes with its own set of rules and thresholds.<br /><br />The training also covered cost and price analysis, contract negotiation, responsibilities of the contracting officer, and the importance of ethical conduct in procurement. Additionally, it provided guidelines on contract types, bid evaluation, contract administration, dealing with unsatisfactory performance, and the closure of contracts.<br /><br />Overall, this training equips housing officials with the skills and knowledge to manage procurement and contracts efficiently, ensuring compliance and strategic resource allocation within their organizations.

Keywords

NAHRO

procurement

contract management

affordable housing

compliance

federal regulations

Section 3

competitive practices

contract administration

ethical conduct